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Are you considering making a submission to RSECon25 or volunteering to review submissions?

Join us for a brief overview of the submission platform 'Oxford Abstracts' and the processes we will use to review and grade submissions.

This is your opportunity to ask us questions about your submission or ask us about your responsibilities in the review process.

Where : meet.google.com/vdz-uwcq-koh
When : Wednesday 16th April 2025 11:00-12:00

rsecon25.society-rse.org

meet.google.comMeetReal-time meetings by Google. Using your browser, share your video, desktop, and presentations with teammates and customers.

📢 Apply to participate in the free satellite R Dev Day @ to collaborate on contributions to .

🏢Warwick University, UK
📅 Fri 12 Sep 2025

✨Travel funding is available for participants from the UK, Europe & Global South✨

Deadline Wed 23 Apr: rsecon25.society-rse.org/r-dev-day-rsecon25

Enjoyed RSECon in the past? Never been but want to find out what all the fuss is about?

We are looking for volunteers to join our team and help us deliver the ninth annual RSECon25 which will be held in Warwick from 9th-11th September 2025.

Find out more and apply before midnight 20th June 2025 by visiting rsecon25.society-rse.org/call-

RSECon25Call for Volunteers - RSECon25Call for volunteers 9 – 11 September 2025, University of Warwick, Coventry, UK Do you want to help make RSECon25 happen? We are looking for volunteers to join our team and help us deliver the ninth annual conference for Research Software Engineering! The conference is taking place online and in-person at the University of Warwick from the 9th to 11th September 2025. What will I do? We are recruiting in-person and remote volunteers who will participate in a wide range of tasks to help us deliver a successful conference. Primarily, you’ll act as a first point of contact should any delegates need assistance during the conference, making sure everyone feels welcome and valued. To learn more about the role and related tasks, please see our Volunteer Role Description. What skills, experience and attributes do I need?  We ask that you are friendly and enthusiastic about creating a warm and welcoming environment for a successful conference. You should also be willing to work as part of a team. If you have specific skills and experience which you think might be particularly useful, for example you have lots of experience using AV hardware, then we would love to hear about this when you apply.  We will do our best to align you with a volunteer role that suits you. What benefits do I get from volunteering?  I’m interested, what’s my next step? To apply to join the volunteer team, please fill in this form. Applications will close at 23:59 BST on the 20th of June and successful applicants will be informed by 23:59 BST on the 4th of July. If you have any questions about RSECon25, please email us at rsecon-volunteer@society-rse.org.

RSECon25 needs your help. Submissions don't review themselves and we are looking for volunteers to help review and sift through them to decide what to include in the programme.

Call for reviewers is now open, find out more and sign up at rsecon25.society-rse.org/call-

RSECon25Call For Reviewers - RSECon25Call for reviewers Reviewers play a crucial role in building the conference programme. Becoming a reviewer is a great way to: The assessments provided by reviewers are invaluable to the conference programme team. Each year we receive a large number of submissions and we want to give all of them the attention they deserve. We continue to strive for a large team of reviewers that represents the rich diversity of skills, experience levels and career stages in the research software community. This will allow us to build a conference programme that reflects the real interests of our community. Whatever your previous experience in performing peer review, please consider signing up as a reviewer for RSECon25, and contributing a few hours to help. As a reviewer, you will receive a combination of submissions for talks, panels, workshops, walkthroughs and/or posters. Reviews can be completed in your own time, through a simple online platform. Each submission will contain an abstract and several additional fields related to their submission type, and we will give you guidance to help you reach a decision.  We expect each abstract you are assigned to take between 5-15 minutes to review. This is a double blind process; you will not see author details and authors will not see your identity. We are aware that circumstances (e.g. prominent software/projects) may limit author anonymity, therefore if you feel unable to complete an impartial review, we can reallocate the submission. A minimum of two reviewers will be assigned per submission. The combination of your decision with that of your co-reviewer/s will inform the programme committee’s selection of submissions that are accepted for the conference. We fully expect to see divergence between reviewers; opinions from all members of the community are valid and welcome. This year, we want to make this process as transparent as possible and encourage more of you to get involved! On April 16th  we are hosting a webinar to outline the submission and review processes. During the webinar, we will show you the platform we are using to handle submissions (Oxford Abstracts), and you will have the opportunity to ask questions. If you would like to come to the webinar, register your details to receive the Zoom joining instructions. A recording of the webinar will be made available after the event. Attendance is optional. Responsibilities: In summary, for the review process, we (conference committee) have the following responsibilities to you (reviewer): As a reviewer: The call will close at 23:59 BST on Tuesday May 6th. As always, if you have any questions about signing up to review, please reach out to us at rsecon25-programme-team@society-rse.org.  Thank you for considering becoming a reviewer! RSECon25 Programme Team.

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