Top 9 Salesforce Winter 25 Flow Features

As we edge closer to the Winter 25 release, it’s the perfect time to explore the new Salesforce Flow features! This release introduces significant updates like the Flow Trigger Explorer and new trigger order functionality. These tools not only simplify the management of complex automations but also provide a more intuitive user experience for Salesforce admins and developers. Let’s unpack some of the new features!

1. Transform Data into More Target Resource Types

In the Transform element, you can now use more target resource data types, such as Text, Numbers, Currency, Boolean, Date, and Date/Time. Previously, the Transform element’s target resource only supported complex data types, such as Record or Apex-defined.

This feature is especially useful when creating a text collection of record Ids.

Use Case How The Transform Element Saves You Loops

2. Create or Update Records Efficiently The New Create

You can now use the Create Records element to create or update records based on whether a specified field value exists in the database. The Create Records element makes the process of saving records easier and faster, as you no longer check separately for existing records. By merging create and update into one element, you configure and maintain the flow more easily while reducing potential errors from separate operations.

Create Records with matching record check now supports collections.

Use Case Create by Checking a Matching Record in Flow (includes limitations)

3. Email Action: Expand Recipients to 150 Including CC and BCC

This is huge for many Orgs: The maximum total number of recipient email addresses is increased from 5 to 150. The updated action now supports CC and BCC recipients. Any address entered in the CC field receives a copy of the email, and those in the BCC field also receive a copy, but their email addresses are hidden from all recipients.

4. Action Button (Generally Available)

With the Action Button component, the running user can trigger a screen action with the click of a button on a screen. The screen action runs an active autolaunched flow, and the results of the autolaunched flow can be shown on the same screen as the button. This component means fewer screens so users can complete screen flows more quickly and with fewer mistakes. Previously, users clicked through multiple screens to get the same functionality.

Use Case How to Use the Action Button Component in Screen Flow

5. Prefill Support For The Repeater Component

Collect User Input to Modify a List of Records from a Screen: You can now use the Repeater component to update existing record collections so it’s easier for end users to change a collection of records in a screen flow. Previously, the Repeater component in the Screen element supported only creating records.

6. Select Multiple Choices with Choice Lookup Component

You can now configure the Choice Lookup component to accept either a single selection or multiple selections (up to 25), making it more flexible for your business processes. Previously, only the Lookup component supported selecting multiple options through a lookup field.

7. Launch Another Prompt Flow as a Subflow In a Prompt Flow

Prompt flows did not support subflows before Winter 25. With this release, the Subflow element is available for prompt flows. You can now break your automation into building blocks and reduce the complexity of a prompt flow. To perform a common task, you can call another reusable prompt flow from within a prompt flow. Prompt flows can use the Subflow element to reference only other prompt flows.

8. See Scheduled Flows Limit in Debug Details

This is a big deal for people who hit this limit before: The schedule-triggered flows in your Org can only process up to 250,000 records within 24 hours. This usage against this limit could not be checked via REST API unlike some of the other flow limits. Now, you can view the maximum number of scheduled flows that your org can run daily, helping you stay under the limits. Previously, the panel showed only the ID of the record on which the debug operation ran and the number of records impacted. This additional information helps you plan and execute more efficiently, avoiding the frustration of halted flows.

9. Various Cool UI Updates

Errors and Warning Pane

The new tabbed Errors and Warnings pane lists issues that prevent you from saving and activating your flow as you work in an easy to scan format. The pane includes links to the Flow Builder canvas that help you identify the source of issues. You can show or hide the new pane with the Show Error button, which includes a notification badge that displays the total number of issues to address.

Flow Save Button Gets An Update

New design for Save As Button: The default action is Save As New Version. Right side chevron icon menu will take you to the Save As New Flow choice.

Flow Tips For Best Practices

New best practice tips in Flow Builder help you identify designs that can slow down your flows and increase the risk of reaching Apex governor limits. These tips appear in the Flow Builder canvas and provide guidance on how to improve your flow. By addressing these suggestions, you can ensure that your flows are running efficiently and avoid potential performance issues.

Deselect Data Table Rows When in Single-Row Selection Mode

This update is especially useful when you allow your user to go back to a Data Table in flow: Running users can deselect a row in a Data Table component that’s set to single-row selection mode, because we now use checkboxes instead of radio buttons to select or deselect rows. To return to the previous functionality and use radio buttons, in the row configuration section, select Require User to Make a Selection.

Find Flow Child Resources More Easily

This is a huge timesaver: When referencing the child resource of an element in a flow, such as a screen component within a Screen element, now you can search for and select it directly in the updated resource menu. Previously, you had to first select the element of the child resource, and then select the child resource. This change applies to these child resources: Screen components, screen actions, Decision element outcomes, and Wait element configurations.

Additional Notes

Restrict User Access to Run Flows (Release Update)

This is a very important update that is coming in the near future. I wanted to draw your attention to it, as it’s best we prepare for it early. Salesforce restricts a user’s ability to run a flow with this update enabled. A user must be granted the correct profile or permission set to run the flow. When enabled, this release update deprecates the FlowSites org permission, which gave all users in the org access to run any flow. With this update, flows run more securely because only users who are granted correct profiles or permission sets can run flows. This update was postponed the enforcement date to Winter 26.

Enable EmailSimple Invocable Action to Respect Organization-Wide Profile Settings (Release Update)

The Send Email invocable action adheres to organization-wide email address profile settings with this update enabled. This update was first made available in Summer 23 and was scheduled to be enforced in Spring 24, but we postponed the enforcement date to Winter 25.

Enforce Sharing Rules when Apex Launches a Flow (only for API v. 62.0)

This versioned update enforces sharing rules when an Apex class that’s declared using the with sharing keyword launches an autolaunched flow that runs in the default context. To enforce sharing, the Apex class must be declared using the with sharing keyword.
Previously, the flow ran in system context without sharing even when an Apex class was declared using the with sharing keyword launched the flow.

Einstein functionality received a few updates in flow, but they are all in beta for this release.

Enjoy

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